Office 365 CLI

Office 365 Management with command line was limited to Windows users. With the recent announcement of Office 365 CLI you are now able to mange different settings of SharePoint and Office 365 using Linux, macOS including Windows. Office 365 CLI is a cross-platform command line interface which can be used to mange some of the Office 365 settings.

Its built in Node.js and is distributed as a npm package. Use the below command to install it using npm.

 npm install --global @pnp/office365-cli  

Next, start by typing "office365" which will change the command prompt.

 office365  

You can start start managing your Office 365 tenant by connecting using the "spo connect" followed by your tenant admin URL.

 spo connect https://quicksilver-admin.sharepoint.com  

As soon as you type the above command you will be give a URL followed by a code to be entered in the browser.

As soon as you add the code, you will be asked to accept the necessary permissions to your tenant through Azure Active Directory, as shown below.

Type "Help" command to get the full list of commands. Testing it, I believe it has a long way to go. But as community driven project, this will evolve so fast. Oh! btw.. use "exit" to exit the console. :)

Column formatting in SharePoint Online

Recently Microsoft introduced a new way of Column formatting in SharePoint Lists and Libraries. Simply you create a JSON object that describes how the elements should be rendered with the styles when a field is included in a list view. The users with create and manage views permission in a list can change how the fields will be displayed. Formatting columns will not have any effect on the underlying data.

I have created a simple List, shown below. Let's start how column formatting will work on it.

So, how exactly the JSON file is structured? Well, best place to start is, SharePoint/sp-dev-column-formatting repository by customizing the existing sample.

 You can simply paste your JSON code into the text box in the Format column section.

 {  
  "$schema": "http://columnformatting.sharepointpnp.com/columnFormattingSchema.json",  
  "debugMode": true,  
  "elmType": "div",  
  "txtContent": "@currentField",  
  "attributes": {  
   "class": "sp-field-dataBars"  
  },  
  "style": {  
   "width": {  
    "operator": "?",  
    "operands": [  
     {  
      "operator": ">",  
      "operands": [  
       "@currentField",  
       "20"  
      ]  
     },  
     "100%",  
     {  
      "operator": "+",  
      "operands": [  
       {  
        "operator": "toString()",  
        "operands": [  
         {  
          "operator": "*",  
          "operands": [  
           "@currentField",  
           5  
          ]  
         }  
        ]  
       },  
       "%"  
      ]  
     }  
    ]  
   }  
  }  
 }  

I've used the above JSON block to format the "Effort" column in my Project estimate list. Also I have applied custom formatting to "Assign to" column to display the users profile pic and "Status" column to show the status of each task.

Would love to see someone releasing a tool to simply generate the JSON. :)

Experience the Microsoft Forms Preview

Microsoft recently released the Microsoft Forms for the tenants that are in "First Release". Product is still in Preview. Navigate to Microsoft Forms site http://forms.microsoft.com in your browser. You can use http://forms.office.com as well. 

If you have no clue what Microsoft Forms is;
"With Microsoft Forms, you can create surveys, quizzes, and polls, and easily see results as they come in. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading."

Microsoft strongly says "Microsoft Forms is not a replacement for Microsoft InfoPath" :) 

Lets give it a try...

If you have not signed in already, sign in to your Office 365 account.

Clicking on New Form will allow you to create a Form of your choice. Enter a name and an optional meaningful description. The start adding your questions.

You get to select the type of the answer and based on it the template for your question will be arranged.
 

I've selected "Choice" and shown below is how the question will be arranged. I added the possible answers and I have the option of adding the choice "Other" as well.

Based on the text you type, it will suggest the type of answers. Well, of course it's for Choices ;)

This is how it looks when you select a Date type

You are allowed to select long answers as well. Where it will adjust the size of the text area.

Once you are done creating your form, you can preview how it looks in a computer and in a mobile device. Yes, it's mobile compatible :)

And you are allowed to change the theme as well.

Sharing is made easy with a click of a button.

What I like the most is, how how you can see the feedback. Clicking on the "Responses" you can see the analytics page.

And my wish is "Let Forms replace InfoPath in the near future, with all the rich features" :)

OneDrive with files On-demand

This is the #1 features OneDrive users were waiting for. I was so thrilled to see Jeff Tepers announcement on the release of OneDrive on-demand feature.

Day by day people create and collaborate with more and more files, including photos, work related and personal files. As the number grows the same with the capacity as well. But how often do you need all these files at the reach of your finger tips, I mean in your local machine.

The On-demand feature in One-Drive will cater this requirement beautifully by allowing you to access all your files in the cloud without having to download them and use storage space on your device.

You can see a new file status column representing each file, which will show you the existence of the file. Whether the file is in the cloud or in your local machine. You have the option of always keeping the file in your device.

As you can see in the above images, it will show you all the files as they are in your local machine, but it will not consume any storage unless you download the files locally. Online files will automatically download and become locally available when you need them. Simply double-click a file in File Explorer or open it from within an app.

If you are a Windows 10 user, update to Fall Creators Update to enjoy the cool feature.

SharePoint Saturday - Colombo 2017

I'm honoured to be a part of the SharePoint Saturday - Colombo Chapter by being an organiser and a speaker. You can find more details of the sessions and the speakers in http://www.spsevents.org/city/Colombo/Colombo2017/home

Speakers and the team who was behind the seen to make it great success.

Speakers...

and that's me hosting the session; "The Serverless Nirvana"

All attendees...

and how can we forget the selfie...

thanks again for everybody who made it a great success. Till #SPSaturday #SPSColombo

Mount an Azure File Share using PowerShell

I'll start this blog post with the exact use-case I went through. I was deploying a SharePoint environment in the Cloud. The requirement was to deploy a staging environment and the production environment where each environment has 7 servers deployed with SharePoint. To make the deployments process easier, I had to download all the necessary binaries in to one location which can be accessible from all servers. This includes all the other supporting tools. So basically a shared drive for all machines.

The good thing with Azure file Share is, its not limited to Cloud when sharing or accessing. Once the storage account is created which includes a file share, it can be accessed from machines/VMs in cloud as well as machines in on-premises.

I named my file share as fscommon. Well, as a practice I used to as a prefix for all the resources I create.

Prior mounting the file share, you need to make sure you copy your storage account key.

You can select one of the keys given by azure. You can replace the existing keys by regenerating new keys. Below PowerShell script can be used to attached your Azure File Share to your machine. Make sure to replace the storage account key, storage account name, Drive letter and the share name with your own values.

 $acctKey = ConvertTo-SecureString -String "<storage-account-key>" -AsPlainText -Force  
 $credential = New-Object System.Management.Automation.PSCredential -ArgumentList "Azure\<storage-account-name>", $acctKey  
 New-PSDrive -Name <desired-drive-letter> -PSProvider FileSystem -Root "\\<storage-account-name>.file.core.windows.net\<share-name>" -Credential $credential  

But shared drive will be mounted till you restart your machine. If you need to mount the drive permanently (till you unmount), use the -persist parameter with the New-SPDrive cmdlet.

Happy days :)

Automate Office 365 PowerShell in Azure

One of my clients who's using Office 365 had a requirement to execute a PowerShell script on a predefined schedule. This can be achieved in many different ways. You can even automate a script using Windows scheduler. But what I'm going to talk about is a, how to automate a script using Azure Automation. As a prerequisite You must have a Azure.

Log in to your Azure tenant and create a Azure Automation Account.

Create an account.

Next step is to select the necessary PowerShell Module. My PowerShell script was based on SharePointPnPPowerShellOnline. You can simply go to the Modules section, search for the relevant module.

and import.

As you are executing the script remotely, you have to store a users credentials. Hopefully not as plain text in the script. :) Select the Credentials and add the username and the password.

Next is to add your script by selecting Runbooks and adding one.

Place your script in the editor. Also make sure to add your stored credentials as shown in the below screen. You can create a variable from the credentials and pass it to your command.

 $credentials = Get-AutomationPSCredential -Name 'Quicksilver'  

Save & Publish. Next go to the Schedule and create a new schedule for your Runbook.

Happy days!! :)

Add a new user to an existing Azure Subscription

As the title says, this is very simple task. But understand the structure and providing proper access the correct subscription is sometimes a tricky task.

Let me explain my scenario. I'm using a single Microsoft account to log in to Azure Portal where I manage multiple Azure Subscriptions. I wanted to add a user or grant permissions to another users to one of Azure Subscriptions where he can manage resources.

So, the first thing did was, select the subscription and select Access control (IAM). In the image you can see I've already given permission to 2 users the necessary permission.

Click on Add where you will see a blade with the all available roles, scope of where the users permission will be set to and where you can select/search your user.

If your use is already added to your AD, the name will be displayed in the dropdown. If not you can still search for the user and provide the access rights. In my scenario, its just the Contributer access I wanted to provide.

With ♡ from Cloud.

File upload failed to SharePoint Online Style Library

I was changing the look and feel of a SharePoint online Team Site. So I needed to upload a few CSS, JS and ASPX files. I tried through the browser and got the below error. “The documents cannot be uploaded because different permissions are needed. Request the necessary permissions.” At the same time I was trying through SPD as well. But the same result with a different error message “Access Denied”. These errors have nothing to do with the Site Collection / Site level permissions.

Well, Googling, I figured that enabling custom scripts in admin center will do the job. In your Office 365 admin center, go to SharePoint Admin Center and select Settings. There you will see the “Custom Script”, where you can enable it for personal sites and self-service created sites. But the catch is, it’s gonna take 24 hours to take effect.

The Custom Script feature enables or disables scripting capabilities on SharePoint Online personal sites and self-service sites. Because self-service site creation points to your tenant’s root site collection by default – you’re actually applying the scripting capability to your tenant’s root site collection. If you don’t want this and instead want to enable or disable scripting on another site collection, you can point the self-service site creation root to another valid site collection in Office 365.

To enable scripting on a particular site collection immediately, use the following PowerShell command
Set-SPOsite <SiteURL> -DenyAddAndCustomizePages 0

There’s a lot more info about it in the below url.
https://support.office.com/en-us/article/Turn-scripting-capabilities-on-or-off-1F2C515F-5D7E-448A-9FD7-835DA935584F?ui=en-US&rs=en-US&ad=US&fromAR=1